G&A Strategy Owner’s Representative, Construction
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Gallagher Museum Services (G&A Strategy) is the strategy and business planning division of Gallagher & Associates (G&A), which is internationally recognized as a leader in creating successful, engaging experiences — synthesizing the physical and digital worlds in ways that move people, momentarily stopping time and creating lifelong impact.

Leveraging nearly 25 years as a leader in the museum master planning, exhibit design, and branding, G&A is pioneering new markets and new geographies. With an independent, founder-owned network of interdisciplinary design studios in New York City, Portland OR, Washington DC, and Singapore, G&A brings a highly regarded collaborative style, plus design and service excellence, to clients and public spaces around the world.

Working in collaboration with clients, world class designers at G&A, and other professional teams, the Gallagher Museum Services (G&A Strategy) team provides critical development and business strategy, operational planning, and financial services to its clients.  During each phase of a cultural institution’s life, the G&A Strategy team operates as a trusted advisor to it’s clients, ensuring that each strategic and tactical decision is grounded with experienced counsel, leading to a project that is achievable in the short term and financially sustainable in the long-term. From right-sizing a project through responsible interpretive master plans and feasibility studies, to ensuring it’s built on time and within budget through effective owner’s representation services, to setting up and operating an institution for long-term success through financial and operational management advisory services, the G&A Strategy team is comprised of a proven group of interdisciplinary professionals, working side by side with the institution’s leadership to ensure a project’s strategy, structure, and execution support an institution’s mission and strategic objectives.

G&A Strategy is seeking a highly skilled and motivated Accounting Analyst to join our team. The new Accounting Analyst will be responsible for managing the accounting related functions on our client projects.

JOB DESCRIPTION

The Construction Management Owner’s Rep will assist in the project team oversight for all construction related activities on various G&A Strategy construction projects. The role includes coordination with the client and its stakeholders (Board, committees, community), architects, general contractor and subs, estimator, exhibit design team, fabricator, etc.  They will provide direct support to the G&A Strategy leadership team in service to the firm’s clients as trusted advisors, throughout a project’s lifecycle, or from concept to opening and daily operations.  They will coordinate their individual actions with both internal and project teams to deliver the highest level of customer service to our clients.  The ideal candidate will possess keen analytical and organizational skills, common sense, and construction management experience, as well as a strong collaborative mindset and interpersonal communication skills.

As a member of our diverse group your responsibilities will include:

PLANNING/DEVELOPMENT PHASE: 

  1. Land acquisition due diligence (Optional)
    1. Develop team procurement including:
      1. Land development engineers
      2. Survey
      3. Geo-Tech
      4. Architect
      5. Civil Engineer
    2. Constructability assessments/analysis 
  2. Target project development budgeting
  3. Target project schedule 

DESIGN & PRECONSTRUCTION PHASE:

  1. Assist with project budget development
    1. Architect and Engineer design budget
    2. Construction budget
    3. Development fees/budgets
      1. Land purchase
      2. Utilities – Tap Fees and extensions
      3. Site specific items
    4. Moving and relocation costs
  2. Project Team selections – Architect, Contractor, other Consultants
  1. Request for proposal
    1. Provide criteria for evaluation
    2. Prepare and distribute for responses
    3. Field questions and responses from offerors
    4. Review responses in coordination of key owner criteria
    5. Summarize responses for owner’s decisions
    6. Assist in the interview and selection process of Architect, Contractor
    7. Project Team selections – Architect, Contractor, other Consultants
  1. Project master schedule development
  1. Planning and Development
  2. Design 
    1. Monitor Architect and Contractor and Consultants activities
    2. Preconstruction 
  3. Construction 
  4. Closeout
  5. Warranty
  1. Construction budget development 
  1. Identify budget items – what they are and begin vetting costs
  2. Conventional – acquire preconstruction services for budgeting purposes A/E and GC
  3. Mange competitive negotiated selection of Construction team
  1. Project program development
  1. Establish decision requirements and protocols
    1. What they are
    2. Establish process and protocols for decision making
    3. Who is responsible and who provides final direction
    4. When are they required
  2. Review design development documents, construction documents and interior design concepts prepared by the Architect
  3. Assist Owner’s management in establishing appropriate building quality levels and objectives
  4. Recommend a construction bid package breakdown to permit an accelerated construction commencement
  1. Architect/Engineer/Contractor/Design deliverables, coordination and integration
  1. Outline phased deliverables 
  2. Review design and construction assumptions and collaborate with Owner’s Rep for Design.  Direct the project team’s effort to arrive at the most optimum solution(s) with respect to the Owner’s strategic objectives, priorities, and budget

CONSTRUCTION PHASE:

  1. Project budget management
  2. Provide construction process and progress updates
  3. Management of the design team deliverables
  4. Coordinate weekly or regular OAC meetings
  5. Monitor and report on General Contractor construction project management:
    1. Material/Equipment procurement/delivery  
    2. Monitor construction schedule – monitor deviations from original schedule 
    3. Cost management 
      1. Change order review and approvals
      2. Prime Change Orders review and approvals
    4. Monthly Pay Application review and approvals  
  6. Monitor request for information process
  7. Monitor submittal process
  8. Monitor any deficiencies in construction quality and assist with developing recommended corrective action
  9. Monitor the quantity, cost impact and schedule impact of change orders.  Review the design with the Architect when testing the merits of proposed change orders.  Recommend approval/disapproval of additional cost and/or schedule extension requests
  10. Monitor Contractor’s coordination with Owner’s facilities staff for temporary shutdowns, jobsite staging, material deliveries, utility tie-ins, traffic flow disruptions, etc.
  11. Monitor activities to ensure compliance and recommend corrective courses of action to be taken in the event consultants or contractors fail to satisfy the requirements of their respective contracts
  12. Collaborate with Owner and represent Owner’s interests in mediating interpretations between the design consultants (i.e. Architect, engineer, etc.) and Contractor during the Construction Phase
  13. Provide Owner with periodic reports relative to design and construction including:
    1. Agendas and minutes for planning, design and construction meetings
    2. Monthly reports summarizing construction progress, key issues and upcoming scheduled work
    3. Forecast cash flow needs in coordination with the project schedule and monthly draws
  14. Collaborate with Exhibit Design Team (Owner’s Rep, Exhibit Designer, A/V Integrator, Fabricator, Media Producer) to help seamlessly integrate building and design projects into one contiguous project

CLOSEOUT PHASE:

  1. Coordinate owner move-in activities
    1. Furnishings, Signage, plantscapes and artwork, etc.
  2. Oversight and confirm GC closeout activities and documents are complete
    1. Final Change Order 
    2. Utility transfers 
    3. Insurance transfers
    4. O&M – Closeout Docs
    5. As-Builts/Model 
    6. Lien releases 
    7. Authorities having Jurisdiction certifications (AHJ’s)
    8. Manufacture certification and final inspections 
    9. Environmental permits and closeout 
    10. Permits closeout
  1. Oversight and confirm A/E closeout activities 
    1. Model/As-Builts complete
    2. Final Lien releases

SKILLS AND KNOWLEDGE

The successful candidate should have 5-10 years of construction management experience and problem solving skills on large and complicated projects. An individual experienced working with numerous constituents and stakeholders (Board & Committee members, Owner, Community Members, General Contractors, Architects, Exhibit Designers, etc). Must be able to provide thoughtful leadership on behalf of the owner, resolve conflicts, manage budget, manage schedule, and solve problems with project team members by providing decisive decision making and direction to the team on site. You should be able to think independently within structured guidelines, proactively communicate and possess a demonstrated history of the following:

  • Ability to solve practical problems and deal with variables in situations that are often ambiguous
  • Strong business partnering and effective communication as part of a cross-functional project team
  • Organizational, project and time management skills resulting in strong follow through on multiple, on-going large and small tasks
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or scheduling format
  • Capacity to properly set and maintain priorities in a changing environment
  • Solid understanding of budget management, value engineering strategies, and on-site construction management strategies and efficiencies 
  • Consistency in performance, results and attention to details
  • Provide clear and concise reporting to client and project team

Basic Qualifications

  • BS/BA Degree in Finance, Accounting, or other business-related major and/or 1-5 years related experience in business/financial or strategic analysis required, preferably within management consulting industry
  • Intermediate to advanced experience with key analytical and presentation software, including Microsoft Office, Google Suite, Bluebeam, ProCore
  • Adept at comprehending comprehensive project schedules, construction documents, project management software programs
  • Strong business communication skills (written and oral)
  • Competency and comfort in public-speaking
  • Pleasant teamworking demeanor and attitude towards collaboration

BENEFITS

Competitive Salary, Vacation, Unlimited Sick, Personal Holiday, Volunteer Time Off, Company Paid Holidays, Flexible Spending Accounts (FSA), Employee Referral Bonus Program, Medical Plan & Dental Plan, Retirement Plan, Summer Fridays, Sabbaticals and more…

OUR VALUES

It is an exciting time to join G&A and we have the core values to prove it — Excellence, Impact, Integrity & Balance shape our future and are designed and defined to help our team understand the link between strategy and relationship building. These values explain how the day-to-day translates into supporting aligned efforts and goals across the board. Join us as we continue to develop our future together, to fit our style and your success!

To Apply

Please send resume and digital portfolio as a PDF file to [email protected][email protected]    

 

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